Project Assistant

Paris
Application deadline :  

The European Clinical Research Infrastructure Network (ECRIN), a public research organisation, is currently recruiting a Project Assistant.

About ECRIN:

ECRIN is the not-for-profit European research infrastructures specialising in multinational clinical research for all medical disciplines.

ECRIN connects national clinical research networks (mainly academic clinical trial units (CTUs)), having the capacity to manage clinical trials on the national level. ECRIN provides information, consultations and operational clinical trial tasks and services to Sponsors and/or investigators of clinical trials initiated by academic investigators or SMEs. ECRIN’s involvement covers all clinical trial activities, from study planning and preparation of grant application, to the set-up and conduct of multinational clinical trials in any disease area.

ECRIN also contributes to a growing portfolio of EU-funded projects to develop new services, tools, and knowledge to meet the needs of medical research communities. For more information please visit our website www.ecrin.org.

We are seeking a Project Assistant to provide support managing international projects within our Infrastructure Development Projects Unit.

Roles and Responsibilities:

This is a unique opportunity for a motivated individual who wishes to further develop his/her career in the management of European projects.

The Role

The Project Assistant will work within the Infrastructure Development Projects Unit to support a dynamic core team of Project Managers under the supervision of the Head of Unit.

The main responsibilities of the ECRIN Project Assistant include (but not limited to) the following within the framework of the ongoing projects:

 

  • Coordination and communication
    • Schedule and coordinate meetings and other-project related events,
    • Follow-up with the implementing partners for progress reports,
    •  Organise project meetings/events, minute taking, and meeting delegate support,
    • Assist with internal and external communications,

  • Logistics
    • Provide support to core team in organising and holding events (face-to-face, hybrid and remote teleconference) for internal and external stakeholders,

 

  • Documentation
    • Assist with development and dissemination of reports; type/edit/proofread documents,
    • Data entry in database,
  • Finance management assistance
    • Assist in project planning with preparation of budgets and reconciliation of budgets; follow up with Project Manager.

The Candidate:

The candidate will ideally possess strong interpersonal skills, with the ability to communicate and build good working relationships with academic and professional services colleagues. He/She will be a natural team player with an inclusive and open communication style. Ideally the candidate will be able to demonstrate:

  • Qualification to a Bachelor level or equivalent preferably in Health or Life Sciences,
  • Experience in operating at European/international level and in multicultural environments,
  • Experience of organising events both internal and external to the organisation,
  • Experience in the organisation and support of an office and team including establishing and managing filing systems, organising meetings, and similar support tasks,
  • Experience working in a confidential environment,
  • Excellent organisational and time management skills, and ability in managing tasks across various functions and projects,
  • Strong oral and written communication skills in English, other languages a plus,
  • Computer literate with knowledge of Microsoft Office Applications including Word, Excel, PowerPoint, Access, email applications and the internet,
  • Able to travel when required for project meetings.

Desirable skills:

  • Relevant experience of working as an Administrator in an academic or business organisation,
  • Experience in project management, in particular EU-funded projects (H2020, Horizon Europe, IHI).

The post is a full or part-time contract according to French law. The salary is set according to European/international standards for similar positions and will depend on qualifications and experience.

ECRIN headquarters are located at the Paris. We are a highly multicultural, collaborative and inclusive team, committed to ensuring our employees feel valued, supported and empowered to reach their professional potential. 

Diversity and inclusion: ECRIN is an inclusive, equal opportunity and non-discrimination employer offering attractive conditions and benefits appropriate to an international research organisation.

Benefits:

  • All employer’s coverage following the French law: pension scheme, collective life insurance (prevoyance),
  • 35h-week with flexible working arrangements,
  • Subsidized transport and lunch.

HOW TO APPLY: A letter of motivation with a Curriculum Vitae (European format with photo) shall be addressed to Mrs Alicja Szofer-Araya (Alicja.SZOFER-ARAYA@ecrin.org), who may also be contacted for further details.

Contract duration: This position is a 6-month renewable contract

Closing date: February 28th 2023

Expected start date: March 2023